Payments
Getting paid should not be a job.
Most businesses collect money four different ways and reconcile it manually. The cost is not the processing rate — it is the hours, and the money that sits uncollected because chasing it is somebody’s least favorite task.
What does payment integration involve?
Payment integration means connecting how a business takes money to the systems that record the work, so a payment updates the job, the invoice and the books without anyone re-entering it. It covers online payments, payment links, recurring and subscription billing, and payments built directly into a company’s own software. CompanyWRX implements this on established payment infrastructure, commonly Stripe.
What the work involves
- Establish how money actually arrives today — including the routes nobody documented.
- Consolidate onto infrastructure that connects to the systems recording the work.
- Implement the payment types the business needs: one-off, deposits, progress billing, recurring, saved cards on file.
- Make reconciliation automatic, so a payment updates the job and the books without a person in the middle.
- Design what the customer sees, because a confusing payment page is a collection problem.
What you hold afterward
- Payments flowing into the systems that already record the work.
- Reconciliation that happens without manual matching.
- Payment reporting that agrees with your accounting rather than approximately resembling it.
When this is the wrong thing to buy
If you are only chasing a lower processing rate, this is more work than you need — call your processor and negotiate. The saving here is in the hours and the uncollected balance, not the basis points.
Questions
Payments, in practice.
Which payment processor do you use?
Commonly Stripe, because its integration surface is strong and it supports payments inside your own software cleanly. Where a business already has a processor that works and integrates, keeping it is frequently the better answer.
Can customers pay on the invoice?
Yes — payment links, hosted pages, or payment inside your own portal. Which one is right depends on how your customers actually behave, not on what is most impressive to build.
What about recurring billing?
Supported, including subscriptions, maintenance plans and payment plans. The part worth doing carefully is failed-payment handling, since that is where recurring revenue silently leaks.
Where this usually leads
This rarely arrives on its own.
Money is collected four different ways and reconciled by hand.
If the outcome is what you are after
- Modernize a businessThe business runs well and looks like it did in 2014. Customers ask questions the website should have answered, and your team keeps a spreadsheet because the system cannot do it.
- Start a businessYou know what the business is. You do not know what has to happen first, second or third, and every answer you find online is trying to sell you one piece of it.
Usually done alongside
- Custom softwareInternal applications, customer and employee portals, dashboards and mobile apps — built only when buying, configuring or integrating genuinely will not do the job.
- Software integrationConnecting the systems you already run so data moves between them automatically — instead of a person re-typing it from one screen into another.
- Operations consultingFinding what is actually getting in the way — by following the work, talking to the people doing it, and fixing what can be fixed immediately.
Not sure this is your problem?That is usually the most useful thing to find out first.
Answer thirteen questions about how your company actually runs and get a reading on each area — brand, website, search, reviews, software, automation, payments, operations, people, data and continuity.
Typically owner-led companies from first idea to around 500 people.